Traveling is a fun and exciting experience for everyone involved, so it only makes sense to bring more people along for the journey. Unfortunately, things can get extremely expensive and difficult to plan as you add more people. Whether it’s dietary concerns or scheduling difficulties, there are a huge number of things to keep in mind as you add more people to your travel plans.

So in this post, we’ll be offering some general tips and considerations to keep in mind when traveling as a large group.

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Use documents to help you keep everything organized 

The longer the trip and the more people you include, the more complicated it’s going to get. If you’re planning on traveling for 8 days in Egypt then you’ll have to plan well in advance to ensure that everyone understands the plan and knows what’s going on.

Perhaps the best way to do this is to actually start using some documents to keep everything in order. For example, you could load up a Google Sheets document and start putting in the names of people that are interested in coming. Ask them what dates they’re free and place it into the spreadsheet to keep track of the information. Ask people what their budget is and keep that information handy too. Click here to match your overall budget with your travel expenses. It’s all about keeping track of what people tell you so that you can plan a holiday experience that suits everyone’s budget and schedule.

When in doubt, consider using a group travel planning service 

Planning a vacation or trip for a large group of people can be incredibly stressful. It’s a lot of responsibility on your shoulders and it can get extremely difficult to communicate with everyone involved. As such, you may want to choose the gurus of group travel planners and look for a service that is compatible with your needs. We wouldn’t suggest this for a small group of around 4 people, but it does get more helpful if you’re looking to plan a trip for a dozen or more people.

This can help you save a lot of time, it’ll shift the responsibilities to someone else, and it’ll be well worth the extra costs. Of course, if you can manage the responsibility of planning a holiday for lots of people then we’d suggest you do that instead, especially if you want to plan a large group holiday more frequently in the future.

Make a group chat and keep everyone informed 

Make a group chat on apps like WhatsApp, Signal or even Facebook. Invite everyone that’s involved and make sure you keep them up-to-date on everything. Whether it’s polling for location suggestions or letting them know when the holiday is, it’s a good idea to keep everyone in the loop so that they all understand what’s happening.

Just make sure you don’t get too annoying with notifying your group of everything. Notifications can get annoying after a while and may get people to mute the chat, so you may need to speak to each person individually to confirm your plans.